The following information is the facility and reservation policy for the operation of the Amberson Community Center. The policies set forth are regularly reviewed and revised as necessary. The Amberson Athletic Association Board of Directors reserves the right of final interpretations and enforcement of the policies set forth as deemed necessary. The Amberson Community Center is under the direction of Amberson Athletic Association Board of Directors. As such, the Amberson Athletic Association Board of Directors approves the rules governing the use of the building.  Everyone who enters this facility and participates in our programs and activities held within does so at their own risk of bodily injury and/or property loss.
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Costs

The cost is $100 per day.

A completed Rental Form is required.  Click here for the form.

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General Rules

  • Children under the age of 10 must have a responsible chaperon with them while on the Community Center grounds.
  • Equipment deliberately damaged by an individual will be paid for by that individual at replacement cost. Any person found in possession of or damaging articles belonging to the Amberson Community Center will be subject to proper legal actions.
  • Use or possession of unauthorized intoxicants, drugs, controlled substances and firearms are strictly prohibited. Anyone under the influence of these products is forbidden from entering the facility and will be asked to vacate the premises.
  • No profanity, fighting, or horseplay.
  • Disrespectful behavior towards anyone on the grounds will not be tolerated.
  • Do not use anything that does not belong to you without getting permission.
  • Anyone caught playing with windows, doors or heating system will be asked to leave.
  • No animals of any type are permitted in the Amberson Community Center. Service animals are exempt from these rules.
  • Use of the facilities does not in any way imply that the Amberson Community Center or the Amberson Athletic Association endorses, encourages, or approves the purpose of the user.
  • At times the Amberson Community Center may have several functions scheduled at the same time, please be respectful of other user groups.
  • All kitchen items, tables, chairs, and other equipment, etc. are Center property and shall not be removed from the Amberson Community Center at any time.

Reservations and Rental Fees 

All reservations or changes should be the same person making any necessary change

Reservations will be accepted on a “first come – first served” basis. The Amberson Community Center will hold a pending reservation from the time inquiry is made for a period of 10 calendar days during which both of the following must occur to finalize the reservation: 

The written contract to which these rules are attached is signed by at least one member of the organization or group renting the room and the contract is returned to the Amberson Community Center; and

Payment of “Advance Rental Fee” equaling one-half (1/2) of the total rental charges is paid to the Amberson Community Center along with the signed contract. 

Payment in full is due prior to the reservation date, generally made when picking up building keys. If the reservation is made within 60 days of the event, payment is due in full when the reservation is accepted. 

When making a reservation you will need to provide the following details: 

Preferred date and times of the event.

Type of event

Number of persons

Contact information for the person responsible for the event.

Deposit 

A deposit check in the amount of ½ the rental fee is required at the time of the reservation in addition to the advance rental fee. The minimum deposit is $25. A separate check must be made payable to the Amberson Athletic Association and will be refunded if there is no damage and everything on the checklist has been completed. The deposit or portion thereof will be forfeited in the event of the following: Damage or loss: 

  1. If damage occurs in any area of the facility or there is damage to or a loss of equipment, the person or group responsible will be charged accordingly. Charges will reflect the repair or replacement costs and the time required.
  2. If the damage is greater than the deposit, the difference will be added to your rental fee.

Returned Checks 

Any returned checks will be charged the maximum fee allowed by law. 

Set-up 

Set-up, decorating or delivery times (flowers, food, DJ, etc.) must be included in the reservation agreement. Extra days for set-up and clean-up are charged at $50.00 per day. 

Reservation Time Limit 

Reservations may be made 364 days in advance, or 1 day less than 1 year.

Cancellations 

If a reservation is canceled sixty (60) days or more prior to the reserved date, the person or organization will be refunded one-half (1/2) of the “Advance Rental Fee.” If cancellation occurs less than sixty (60) days prior to the reserved date, no refund will be issued and the rental fee will stand forfeited. 

Responsibility for the Premises 

The person who signs the rental agreement on behalf of the group or organization will be responsible, together with the group or organization, for the care and safekeeping of all property located in the rented area, including the hallways and restroom facilities and for the enforcement of these rules. 

Security 

The Amberson Athletic Association reserves the right to require the person(s) or organization to hire an off-duty officer for law enforcement and protection of the premises. If such a requirement is invoked, all costs are the responsibility of the renter. 

Smoking 

NO SMOKING – No smoking will be allowed on the grounds of the Amberson Community Center. The grounds include all outdoor areas used in connection with the building, sidewalks neighboring the building, and sitting or standing areas neighboring the building. The parking lot is excluded. The renter is responsible for compliance with the Act and any fines that may result. 

Decorations 

Table and freestanding decorations are preferred. No thumbtacks, scotch tape, staples, or glue will be allowed to attach decorations anywhere in the building. 

Kitchen Rules 

It is the responsibility of the renter to put away the dishes, utensils, coffeepots, etc. after cleaning. Also, the renter will clean sinks, countertops, etc.  The renter may not use the stoves or fryers.

Rules Subject to Change 

All rules are subject to change without advance notice. Exceptions to these rules may be made under special circumstances with the approval of the Amberson Athletic Association Board members. 

Organization Not Liable 

Neither the Amberson Athletic Association, it’s Officers or Board members will be responsible for any injury to person or property arising out of the acts or omissions of the renter, the members of its organization or its guests. It is the renter’s responsibility to supervise all children on the premises as well as the safety and appropriateness of all activities.